Understanding the Private Scope: Where Your New Agents and Templates Live

Every new agent or output template you create in Assist starts life as Private — visible only to you. This article explains what the Private scope is, why it's the default, how to find your private items, and how to promote them when you're ready to share them with your workspace or wider organisation.

What is the Private scope?

The Library in Assist groups your agents and templates into three scopes. You can switch between them using the scope dropdown at the top of the Agents or Templates tab:

Private — Your personal agents and templates. Only visible to you.
In [Workspace Name] — Items scoped to your workspace only.
Across This Organisation — Org-wide items shared with all workspaces. Includes Skills & Integrations.

Each scope is a filter on the same Library view, so switching scopes simply changes which items are listed — it doesn't move anything.

Note: The workspace scope is labelled with the workspace's actual name. The label you see will reflect the workspace you're currently in.

Why new agents and templates start as Private

Whenever you create a new agent or template — whether you build it yourself in the Library, or Assist creates one for you from a natural-language request in chat — it lands in your Private scope by default.

This is deliberate. It means you can:

Experiment freely without cluttering your team's shared library.
Refine and test an agent or template before anyone else sees it.
Keep work-in-progress assets out of the way until they're genuinely useful to others.

Important: Nothing you create in chat is automatically shared with your workspace or organisation. If you want others to use it, you have to promote it yourself.

Finding your Private items

To see everything that's currently private to you:

Open the Library from the left-hand navigation.
Choose either the Agents tab or the Templates tab, depending on what you're looking for.
Open the scope dropdown at the top of the list and select Private.

You'll now see only the items that belong to you personally. The same flow works on both the Agents tab and the Templates tab — they're separate lists but behave identically.

Promoting a Private item

When a private agent or template is ready to share, you can promote it from the Library:

Switch the scope dropdown to Private.
Find the item you want to share.
Click the "..." menu on the right-hand side of that item.
Choose one of the promote options.

You'll see two promote options on a Private item:

Promote to [Workspace Name]

This makes the item available to everyone in your current workspace. Anyone with access to that workspace will then see it under the In [Workspace Name] scope in their Library.

Promote to Organisation

This makes the item available across every workspace in your organisation. Anyone in the org will see it under the Across This Organisation scope.

Important: Promoting to Organisation typically requires the right permissions — usually workspace admin or organisation admin rights. If the option is unavailable for you, speak to an admin in your organisation.

Promotion is one-directional and deliberate. There's no auto-promote, and Assist won't move items between scopes on your behalf — you stay in control of what gets shared.

Other actions on Private items

The "..." menu on a Private agent or template also gives you:

Edit — open the item to make changes.
Clone Agent / Clone Template — create a duplicate. The clone is also Private to you.
Delete — permanently remove the item.

Common pitfalls and watch-outs

Nothing auto-promotes. New agents and templates — including ones Assist creates for you in chat — stay Private until you promote them. If a teammate "can't see" something you built, this is almost always why.
Promoting to Organisation is broad. It makes the item visible across every workspace in the org, not just yours. Promote to your workspace first if you're not sure.
Cloning creates another Private copy. Cloning an item — whether the original is Private, workspace-scoped, or org-scoped — produces a new Private item owned by you. You'll need to promote the clone separately if you want to share it.
Deletion is permanent. Deleting a Private item removes it for good. If you're not sure you'll need it again, consider editing or renaming rather than deleting.
Org-level promotion may be permission-gated. If you don't see Promote to Organisation in the menu, your role likely doesn't allow org-wide changes — ask an admin.